Request for Proposal
December 5, 2016
The Convention Centres of Canada (CC of C) is currently accepting Proposals to fill the vacant position of Executive Director (part-time).
Although not limited to the following, Proposals must demonstrate (a) qualifications and
experience; (b) knowledge of the business events industry; and provide (c) a statement of fees
(d) fit of the company/individual to the organization.
EXECUTIVE DIRECTOR (Part-Time)
General Overview / Position Profile
Who We Are
The Convention Centres of Canada (CC of C) is a consortium of 21 convention facilities across the country with a shared interest in enhancing and promoting the venue product and developing collective programming, research and benchmarking to support this objective.
Our programs are designed to assist members in developing and sharing information, procedures
and standards in order to achieve the best possible performance for their clients.
Convention Centres of Canada program activities focus on four areas:
1. Industry Communications and Intelligence, including the preparation and distribution of bulletins and advisories, reports from major industry events and analysis of industry
trends and consultation with members on key industry issues;
2. Standards, Benchmarking and Research, including the Annual Canadian Convention
Centres Survey, EI measurement, member surveys and industry standards development;
3. Product Development, through the organization and delivery of meetings and
conferences that help enhance awareness and performance; and
4. Industry Relations and Profile, by promoting CC of C concerns with other industry
organizations, liaising with industry media and assisting members in their community
Our member convention centres offer over 3 million square feet of rentable function space of which 62% is exhibition space, 22% is meeting space and 16% is ballroom space. Collectively our members host some 8,000 meetings, conventions, exhibitions and related events per year. Approximately 51% of these are meetings, 8% are conventions and conferences, 5% are trade or consumer shows and 36% are banquet, social or special events.
The overall revenues generated by events taking place in our centres each year is in excess of $255 million. Our members directly employ almost 3000 full and part time staff with a total payroll of over $93 million.
In addition to centre-based spending, venues also generate broad community economic benefits including hotel, restaurant and attraction related revenues as well as the supply of a vast range of services including technical, exhibit, entertainment, off-site venue, transportation and other related services. Collectively the broader economic impacts of all this activity are estimated to be in the order of $2.5 billion annually.
EXECUTIVE DIRECTOR - Position Overview
Reporting to the Association’s Chair of the Board, the Executive Director will execute the CC of C’s strategic mandate, administer its operational functions, and facilitate networking amongst Canadian centres.
The Executive Director will represent the industry at the national level and advance the interests of the Association while engaging member CEOs, industry leaders and corporate partners. The Executive Director will also work with the appropriate advocacy organizations to coordinate advocacy efforts within the industry.
This position is responsible for the general administrative duties of the Association including but not limited to:
• Develop and present an annual activity plan for Board approval;
• Develop a budget that reflects the approved activity plan and allocates funds according to agreed parameters. (The Association’s annual budget of approximately $80k is raised primarily through membership fees and sponsorships);
• Carry out the CC of C program activities and deliver the required outcomes (or substituting other priority activities as may be determined by the Board);
• Prepare for and organise the annual meeting of the Board;
• Act in the capacity of Secretary to the Board;
• Solicit input from members regarding location, date and format of the Annual Conference and upcoming meetings;
• Provide support as required for the CC of C Annual Conference including the development of the topics and facilitation of conference speakers based on input from members, industry experts and taking into consideration current trends/conditions. (This annual meeting is the primary activity of the Association. Approximately 30 to 40 individuals attend the conference which is held in one of the member facilities. The host plays a significant role in the logistical requirement of the venue);
• Liaison with conference sponsors and identify new sponsorship opportunities;
• Provide support to sector meetings to stimulate knowledge and sharing;
• Collaborate with and assist third party providers with benchmarking Canadian centres, and encouraging more consistent standards in areas such as Economic Impact measures;
• Co-ordinate with third party website manager by providing content to maintain the CC of C website and user ‘portal’;
• Develop member bulletins and communications. (Historically this comprised of 4-8 one page bulletins per year outlining conference updates and industry news for distribution to members);
• Respond to member, industry, and media requests and inquiries;
• Explore new member potential and respond to new membership requests from interested potential member centres by supplying information and proposing membership where appropriate; and,
• Complete a review the Association’s governance structure and submit recommendations for improvement to the Board.
Ideal Candidate Profile
The ideal candidate will be an experienced administrator with a strong background in
project management, communications, and organization / association governance. The
candidate may be a sole proprietor or the representative of an association management
company. A general understanding of the business events industry is required.
The candidate must be able to demonstrate the ability to professionally interact with
senior level executives, including Chief Executive Officers, while having the ability to
complete or delegate basic office/administrative tasks in a timely and efficient manner.
Experience managing a budget and coordinating meetings and events is preferred.
Under direction of the Board, the candidate will be required to work independently in
order to complete the CC of C’s functions yet collaboratively with CC of C members and
Stakeholders via telephone, email, and face-to-face meetings.
The candidate will demonstrate superior communication and presentation skills, and
have the ability to create professional information packages (including PowerPoint
presentations, charts, graphs, and other research indicator displays) for distribution to
CC of C’s members and Board.
If you are passionate about the business events and facility management industry and desire to work part-time for an Association to advance and promote the interest, and advocate on behalf of the CC of C, you are encouraged to submit a Proposal.
Interested proponents are requested to contact Britta Jones by phone or email to obtain a copy of the RFP response format. Any questions may also be directed to Britta Jones, as noted below.
Proposals, in the specified format, are due Thursday, January 5, 2017 and should be emailed to:
Convention Centres of Canada
Attention: Ms. Britta Jones