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Macdonald Laurier Institute

Director of Administration

Canada-Ontario-Ottawa

1485968

Company Information

The Macdonald-Laurier Institute is Canada's only truly national public policy think tank based in Ottawa. Ranked among the top four think tanks in the country and the top think tank in Ottawa, their goal is to make poor public policy unacceptable. Through non-partisan research and commentary, MLI strives to make Canada the best-governed country in the world.


Job Description

The Macdonald-Laurier Institute is a vibrant, growing think tank in Canada’s capital city, where we have already had a major impact on the public policy debate. We are seeking a full-time Director of Administration with a combination of skills in business planning and performance measurement management, finance administration, and human resources.

 

Reporting to the Managing Director, the Director of Administration will be an integral part of the Institute’s executive team and will be expected to direct and manage business planning and budgeting, performance measurement, human resources, governance and general administration of the office, including the supervision of the work of support staff. This position requires a leader who is both systematic and visionary in their approach to directing and managing the Institute’s daily operations.

 

KEY RESPONSIBILITIES

Business Planning and Performance Measurement

  • Manage the preparation of the Institute’s Annual Business Plan and Annual Performance Assessment, including being a leader in the development and delivery of the Institute’s vision
  • Support other members of the management team to ensure that  their annual plan requirements for funding targets, execution of projects and donor reporting are met on schedule
  • Create efficient systems to track performance and advise the Managing Director on operational adjustments
  • Ensure that all  necessary statements and other financial reports and records are produced by staff in a timely way  
  • Lead staff meetings to maximize effective staff decision-making and follow-up
  • Create a business development tracking and reporting system that will efficiently identify opportunities and gaps and help to fulfill the institute's reporting requirements to foundation donors
  •  In conjunction with the Director of Communications and Managing Editor, manage Project Status Reports, including creating a system that will efficiently identify opportunities and gaps

 

Financial Management 

  • Prepare annual budgets for approval by Board of Directors
  • Coordinate grant and fundraising activities by other members of the management team
  • Track and report on MLI's revenues and expenditures    
  • Oversee the annual corporate and individual donor drive
  • Prepare all project and event budgets for final approval
  • Ensure all donor reporting requirements are met
  • Oversee project budgets and cash flow

 Human Resources 

  • Help build a strong team ethic and collaborative atmosphere in the office
  • Participate in  performance evaluations on all staff members
  • Prepare letters of employment and dismissal
  • Oversee all event management contract staff
  • Ensure alignment between the Institute’s’ resources and team responsibilities
  • Participate in the development of a new internship program

 Governance  

  • Build relationships with members of the Board of Directors and the Advisory Council
  • Ensure timely communication with the Board of Directors
  • Act as recording secretary to Board of Directors and Committee meetings and ensure appropriate follow up on decisions taken

  

General Administration  

  • Supervise all the support staff
  • Coordinate, in consultation with the Director of Communications and Managing Editor, the administration requirements of project deliverables, including layout, design, production, printing and distribution of publications and attendant materials
  • Manage daily office operations, negotiate contracts, manage vendor relationships, act as primary liaison with MLI’s landlord, develop and oversee office standard operating procedures
  • Oversee the successful execution of events
  • Perform all other duties as shall be prescribed by the Managing Director or his designate from time to time

 

REQUIRED CHARACTERISTICS AND SKILLS 

  • Works well with a team of diverse personalities
  • Tactful, mature, flexible, decisive and organized
  • Strong communication skills, oral and written
  • Minimum 8 years relevant experience managing operations/administration in a not for profit  or comparable setting
  • University degree in relevant field is highly desirable, as is bilingualism
  • Financially literate with the ability to  analyze and interpret reports, documents, and statistical data, and review financial statements for accuracy
  • Knowledge of Sage Accounting  and CRM systems, preferably Zoho
  • Strong analytical and numerical skills and reasoning abilities
  • Ability to recognize and act on the organization’s priorities
  • Results-orientated, with the ability to manage multiple tasks and competing priorities in a small organization
  • Enjoyment of the cut and thrust of vigorous debate over national public policy in Canada
  • Understanding of the unique nature of the think tank world

 

COMPENSATION AND CONDITIONS

Pay is negotiable but will be competitive with similar jobs in Ottawa. Occasional unsociable hours may be required. The Institute is strictly non-partisan; working for MLI is incompatible with active membership in any political party.

 Kindly submit your resume and along with your covering letter to johanna.roach@macdonaldlaurier.ca no later than January 13, 2017. 


Posting Date: 20-Dec-2016Executive Permanent, Full-Time Open 1 ASAP
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