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Durham Region Association of REALTORS®

Governance and Events Administrator

Canada-Ontario-Oshawa

DRAR GR&EV-1513638

Company Information

DRAR is an Ontario not-for-profit corporation located in Oshawa Ontario, with a current Membership of approximately 1165 Members. DRAR was founded in 1954 with a defined mission, to be committed to helping it's Members excel as Real Estate Professionals.


Job Description

This position is mainly responsible for the coordination of all Association Events, By-laws, Policies, MLS Rules & Policies, Education and Board of Directors/Executive Officer duties.

By-laws, Policies, MLS Rules & Policies

 

Prepare any By-law amendments for General Memberships meetings (3 column) and any policy amendments for Director’s Meetings

 

Amend and print revisions of By-laws, all Policies, MLS Rules & Policies, Codes, etc. and upload to REALTOR Link

 

Ensure yearly requirements are met for legislated policies (i.e. Health & Safety WSIB, Workplace Harassment and Accessibility Policies)

 

Risk Management/Disaster Plan

 

 

Event Management

 

Provide planning and administrative support for Association events. Manage the negotiation of contracts for entertainment, speakers, event facilities and annual caterers for all Association events, monitoring event budgets and coordinate DRAR events.

Research venues

Write content for engaging communications materials for each event

Set up events on the Association management system to enable online registration

Coordinate services (e.g., accommodation for participants, catering, signage, displays, and audiovisual equipment)

Assist in planning entertainment for Membership meetings and social events

Assist with the development of sponsorship opportunities

Prepare invitations and name badges

Process registrations and payments

Maintain attendee spreadsheets

Develop event surveys and analyze results

Assist with set-up, hosting and tear down activities

Attend events, as needed

Coordinate a large industry tradeshow.

Commercial Network

 

Act as staff liaison to Commercial Network Committee - attend all Committee meetings, preparing Agenda and Minutes

 

Coordinate 3-4 Commercial Network breakfast meetings a year.

 

Board of Directors/Executive Officer

 

Prepare Board of Director’s online agenda packages under direction from the Executive Officer

 

Attend and record minutes of Board of Directors meetings and keep official Board Minute records up to date

 

Maintain complete confidentiality

 

Assistant to Executive Officer

 

Assist the Executive Officer in day to day work

 

Assist with conference travel arrangements & itineraries

 

Annual Election Process

 

Assist the Executive Officer in preparing for the Election of Directors each year or as required

 

Education

 

Prepare agendas for Education meetings in conjunction with the Executive Officer and record and distribute minutes

 

Coordinate sessions (facility, trainer, course material)

 

Charity Auction Committee

 

Research background on possible Charitable Recipients

 

General

 

Publish Volunteer Application Forms

 

Phones & Front Desk Duties as required

 

QUALIFICATIONS

  • Good interpersonal and communication skills
  • Event planning & coordination
  • Professional attitude and manner
  • Organizational skills
  • Exceptional attention to detail
  • Strong initiative and customer service orientation
  • Excellent knowledge of Association’s By-law and Policies, MLS Policies and procedures
  • Knowledge of all Association computer programs
  • Ability to work under pressure; to meet deadlines; to prioritize
  • Ability to use discretion while dealing with confidential material
  • Possess a strong sense of working with a team and Association Members

Contact Information

Durham Region Association of REALTORS®
Wendy Giroux
Executive Officer
905-723-8184
Posting Date: 29-May-2017Other Permanent, Full-Time Open 1 ASAP
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