Administrator (Illegal Practice) Part Time

Maybe you’ve worked in a law firm or as an assistant to a paralegal, investigating compliance or related issues. Or, maybe you’ve worked in an organization where you’ve handled administrative duties and kept things organized.

Either way, you’re now looking to put your administrative and research skills to use in an organization with a positive culture where you can make an impact. 

If that sounds like you, we have just the opportunity for you.

We’re the Alberta Association of Architects (AAA), and we administer the mandatory licensing of Architects and licensed interior designers in Alberta. For over 100 years, our organization has administered Alberta’sArchitects Act, ensuring the professionalism and integrity of architecture in Alberta. 

This position investigates instances of illegal practice (individuals posing as registered architects, for example), as the professional titles of AAA members are protected under legislation. If you’re looking for an opportunity to protect the public interest through investigating these kinds of cases, we want to hear from you!

Administrator (Compliance) 

In this role, your main duties will be to research and investigate suspected instances of illegal practice as well as to prepare, deliver and manage cease and desist correspondence. You’ll also provide administrative support to the Director of Regulatory Practice as it relates to the illegal practice portfolio.

Practically speaking, you will:

  • Determine illegal practice research objectives to create a plan of action
  • Use online resources/tools to research potential instances of illegal practice both proactively and reactively to find pertinent information 
  • Maintain detailed and organized evidence of findings, identifying common trends/patterns
  • Document, report, and present findings, and draft appropriate cease and desist correspondence when needed
  • Organize illegal practice files and follow up, including responding to emails or calls
  • Collaborate with the Practice Advisor and Registrar for complex cases
  • Maintain all actions per illegal practice file from open to close, and follow procedures throughout
  • Provide administrative support to others in the organization with projects as needed

This position will be a great fit for you if you have excellent organizational and administrative skills, and you love doing research and investigating. In this role, you’ll be prioritizing and moving cases through the process in a fast-paced environment to meet deadlines. You’ll be able to put your excellent communication skills, professionalism, and collaboration skills to use as you interact with the public and our internal teams.

Though you’ll have the opportunity to work autonomously as you research, manage correspondence, and maintain the database for cases of illegal practice, you’ll have the support of your direct supervisor when you need it for more complex cases.

Working with AAA:

This is a part-time position, offering18-23 hours per week, with flexible scheduling options during the week. You’ll earn a competitive hourly rate, commensurate with experience. Located in the historic Duggan House, our AAA office is an iconic site in Edmonton, Alberta.

We believe in intentional workplace culture where buy-in and participation matters. Whether we’re rotating decision making on our monthly lunch events, or deciding on the next piece of office art work etc., we celebrate a culture in which everyone’s opinion is valued. 


  • Post-secondary degree or diploma in office administration or similar
  • Experience working as an office administrator or similar administrative position
  • Strong professional writing ability, with experience in both drafting and editing documents
  • Intermediate/advanced proficiency in MS Office (e.g., Outlook, Word, Excel)
  • Any experience in regulatory affairs, paralegal, or the practice of architecture would be an asset

How to Apply:

Our online application will give you the option to apply to this role as a complete person – not just a resume. The application will assess your qualifications, personality traits and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you'll receive an email inviting you to log in and view your assessment results. 

We strive to build a team that reflects the diversity of the community we work in, and encourage applications from traditionally underrepresented groups. If we can make this easier through accommodation in the recruitment process, please contact us using the “Help” button. 

 We will review applications, with priority given to those who have completed the assessment, and look forward to hearing from you.