Member Services Coordinator
- Employer
- UDI of Nova Scotia
- Location
- Halifax, Nova Scotia
- Starts
- Closes
- Job Category
- Executive, Marketing & Communications, Technology and Digital Media
- Job Type
- Full-time
Technical Competencies
- A valid Nova Scotia driver’s licence and access to a reliable vehicle
- Minimum of five years related experience, preference will be given to experience in the not for profit sector
- Intermediate level of proficiency in Microsoft Word ,Excel & Outlook and PowerPoint with a basic proficiency in Simply Accounting/Sage
- Experience with scheduling and coordinating virtual and in person meetings
Responsibilities
General
- General telephone reception & email & mail handling duties
- Social media postings as required
- Website content updates
- Maintenance of paper and electronic files
- Assist ED with administration of member recruitment
Meetings / Events & Publications
- Provide support for all UDI NS official business including all elections, events, meetings and educational offerings. This includes organizing meeting space, food & beverage, managing virtual delivery platforms where required, liaising with speakers, registration, administrative assistance, correspondence and record-keeping
- Assist the ED with the preparation, compilation and distribution of all publications, position papers, and other written correspondence
Association Record Keeping
- Maintain current member records, be responsible for member and member-prospect invoicing and accurate recording of dues receipts, and maintain a member and member prospect data-base
- Assist ED with the preparation and distribution of Board agendas and minutes
- Assist ED with the scheduling of UDI NS Board & Committee meetings
- Assist ED with the preparation of the monthly executive summary reports for the Board Meeting
Financial
- Prepare financial reconciliations for all events and projects
- Accounts payable: prepare cheques and/or set up electronic payments including HST remittance and backup documentation for review and approval; record payments and invoices, file invoices
- Accounts Receivable: receive and record payments; prepare bank deposits as required; collection follow up
- Prepare members’ annual dues billings; follow up to ensure collection