Member Services Coordinator

Technical Competencies

  • A valid Nova Scotia driver’s licence and access to a reliable vehicle
  • Minimum of five years related experience, preference will be given to experience in the not for profit sector
  • Intermediate level of proficiency in Microsoft Word ,Excel & Outlook and PowerPoint with a basic proficiency in Simply Accounting/Sage
  • Experience with scheduling and coordinating virtual and in person meetings



  • General telephone reception & email & mail handling duties
  • Social media postings as required
  • Website content updates
  • Maintenance of paper and electronic files
  • Assist ED with administration of member recruitment

Meetings / Events & Publications

  • Provide support for all UDI NS official business including all elections, events, meetings and educational offerings. This includes organizing meeting space, food & beverage, managing virtual delivery platforms where required, liaising with speakers, registration, administrative assistance, correspondence and record-keeping
  • Assist the ED with the preparation, compilation and distribution of all publications, position papers, and other written correspondence

Association Record Keeping

  • Maintain current member records, be responsible for member and member-prospect invoicing and accurate recording of dues receipts, and maintain a member and member prospect data-base
  • Assist ED with the preparation  and distribution of Board agendas and minutes
  • Assist ED with the scheduling of UDI NS Board & Committee meetings
  • Assist ED with the preparation of the monthly executive summary reports for the Board Meeting


  • Prepare financial reconciliations for all events and projects
  • Accounts payable: prepare cheques and/or set up electronic payments including HST remittance and backup documentation for review and approval; record payments and invoices, file invoices
  • Accounts Receivable: receive and record payments; prepare bank deposits as required; collection follow up
  • Prepare members’ annual dues billings; follow up to ensure collection