Director of Administration

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A long-established national industry association is seeking a knowledgeable, detail-oriented individual for all matters related to administration of the office including bookkeeping, who is tech-savvy, able to multi-task with a variety of duties, focusing mainly bookkeeping and office management. This position reports to the President and is responsible for the maintenance and care of all financial records and administration of the association and activities relating to bookkeeping, general administration and human resources management. 

Main duties include: 

  • Data Entry (ie: invoices, receipts, payments)
  • Processing payroll and interface with ADP 
  • Pay company accounts, manage and monitor expenses and cash flow
  • Maintain general ledgers and financial statements
  • Manage GST/HST quarterly tax reporting requirements and payments
  • Prepare the trial balance of books
  • Prepare and post all journal entries
  • Preparation of quarterly financial statement updates for Management and the Board
  • Calculate insurance benefits deductions for payroll and provide to ADP payroll services
  • Miscellaneous admin and coordination related to projects and expense reports
  • Budget preparation in concert with management
  • Annually assist outside auditors with information necessary to complete annual financial audits 
  • Manage tax reporting requirements and payments
  • Develop and monitor budgets in concert with management 

Other administration duties include:

  • Responsible for Human Resource administration, policies and practices
  • Manage staff benefits, travel, vacation records
  • Performing general office coordination duties
  • Office upkeep, maintenance and supplies
  • General office correspondence such as emails, letters, packages and phone calls
  • Engagement with membership as needed related to membership dues, invoices and other matters
  • Other duties as may be assigned as needs arise or as required to support essential functions

Qualification and requirements: 

  • Being consistent, accurate, and minimizing errors are key characteristics for this position including knowledge of basic accounting and understanding of accounting software systems 
  • Post secondary diploma/certificate in office or business administration or equivalent experience of 5 years or more
  • Exceptional communication with competency in French an asset, computer and bookkeeping skills (eg. Quickbooks Online – QBO)
  • Skilled in Microsoft Office suite of products 
  • Finance and accounting aptitude in working with accountants
  • General knowledge of human resource management
  • Excellent organization and time management skills 
  • Strong attention to detail, problem solving and analytical skills
  • Team Player, Adaptable, Organized, Reliable

Benefits:

  • Dental care
  • Some life insurance provided 
  • Disability insurance
  • Extended health care
  • Up to 5% RRSP of gross salary matched by employer
  • Vision exam coverage every two years
  • On-site garage parking