Administrative Coordinator

Position type: Full time

Work Location: Remote/Hybrid – must reside in Ottawa area as in person attendance at meetings may be required 1 day per week

Supervisor: CEO

Start Date: Immediate

Reporting to the CEO, the Administrative Coordinator provides support to the CEO with administrative responsibilities such as organizing/scheduling meetings, preparing presentation materials, and reconciling expenses. This position also provides administrative support to the management team, undertaking various tasks that may include data entry, event registration, and other related duties.

The Administrative Coordinator acts as the liaison between our organization and our members, serving as the first point of contact for membership related questions. A large portion of the Administrative Coordinator’s work is to maintain and update membership records in the database, track membership trends, and ensure membership invoices are sent according to internal processes and standards.

An excellent Administrative Coordinator has impeccable organization skills and is an outstanding communicator with a talent for building strong relationships between members and the organization. They also have experience in managing information in membership databases.

Position Requirements:

Post-secondary education in administration or marketing.

Previous experience in member services, administration, sales, or customer service.

Proficiency in Microsoft Office 365.

Excellent verbal and written communication skills in French & English.

Excellent customer service skills.

Ability to attend in person meetings at the office located in downtown Ottawa.

Ability to travel (air travel may be required).

Use of technology is required to support a remote working environment. Access to regular

stable internet is required.

Individuals of the BIPOC community are strongly encouraged to apply.

How to apply: Send resume and cover letter to before March 30, 2023