Manager, Finance and Operations

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About CCAE

For 30 years, CCAE has been the leading national professional association committed to providing exemplary programs and services that support advancement at educational institutions, and advancement professionals who work within them, to fulfill their aspirations.

Advancement areas are integral to the development of innovative ideas and cultivating relationships across the education sector. Advancement Professionals include those who work in areas such as alumni relations, communications, marketing, fundraising & development, enrolment, public relations, and government relations.

CCAE is a national non-profit organization that is led by a remote staff and supported by deeply engaged volunteers.

Guiding Principles

As a catalyst for professional learning and a cultivator of connections across the educational advancement sector in Canada, CCAE is guided by principles that inform all, and are woven throughout, activities and initiatives. CCAE is dedicated to curating and delivering exemplary programs, resources, and services that are:

  • Inclusive, respectful, and representative of a diversity of experiences, languages (French and English), perspectives, interests, and identities.
  • Excellent and create value for advancement professionals, partners and sponsors.
  • Innovative, relevant, and data informed.
  • Collaborative, engaged, and responsive to the sector.
  • Guided by best practices in sustainability and environmental protection.

CCAE understands its role as a Canadian not-for-profit organization and is committed to transparency in its governance, ethics, communication practices and social impact reporting. CCAE aims to meet or exceed all legal and fiduciary requirements governing not-for-profit organizations, in ways that are visible to stakeholders.

About the Opportunity

As a small-staff member-driven association, all roles at CCAE are expected to deliver excellence in member service and support. The Manager, Finance and Operations maintains the organization’s financial records, including purchases, sales, receipts, and payments, in addition to ensuring legal requirement compliance. This position further supports the member renewal process and some of the administrative needs of the office including asset and mail management.

Reporting to the President and CEO, this remote position requires a well-rounded individual with exceptional experience in full cycle accounting and administrative support services. As an association with an evolving business-model, an individual who is eager to implement effective practices is ideal.

About the Role

The successful candidate will be responsible for:

  • Checking and verifying source documents such as invoices, receipts, legal and event agreements.
  • Creating and sending invoices for national partners, membership and sponsorships.
  • Allocating and posting financial transaction details.
  • Reconciling and balancing all accounts.
  • Perform regular month end tasks to close.
  • Drawing up financial statements (trial balance, income statement, balance sheet, investments)
  • Managing and maintaining appropriate cash flow.
  • Tracking and maintaining inventory records.
  • Establishing, maintaining and documenting internal control systems and procedures.
  • Managing accounts payable and accounts receivable within multiple databases including SalesForce, QuickBooks, Pheedloop and others as required.
  • Preparing electronic payments and bank deposits.
  • Preparing and processing payroll, including benefits administration.
  • Complying with relevant reporting requirements (GST/HST, QST, WSIB, EHT).
  • Assisting with budget preparation and annual audit.
  • Maintaining complete filing system to support records.
  • Manage expenses and credit cards (visa statements)
  • Courier and incoming mail (cheques, documents)
  • Assisting with board and committee meeting minutes (Finance & Audit, Executive Committee and Board Meetings)
  • Support IT requirements to ensure the smooth functioning of operations.
  • Receive and review billing notices/invoices.
  • Respond to and investigate payables/receivables inquiries.

Requirements & Qualifications

  • Degree/diploma in Accounting
  • Five years’ experience working in accounts payable and receivable, general ledger, payroll and payroll reports
  • Solid understanding of bookkeeping and accounting payable/receivable principles normally acquired through post-secondary diploma/degree in accounting
  • Strong knowledge of generally accepted accounting principles
  • Proven ability to calculate, post and manage accounting figures and financial records
  • Hands-on experience with spreadsheets and MS Office, QuickBooks
  • Strong verbal and written communication skills
  • Customer service orientation and negotiation skills
  • Experience in services related to payroll such as managing payroll and submitting payroll taxes
  • Strong understanding of business and income tax worksheets and computations
  • Experience in providing administrative support in an office environment
  • CAE designation strongly encouraged
  • Bilingualism (English/French) is an asset