Administrative Assistant Bilingual



Administrative Assistant/Adjointe administrative – Bi-lingual (English/French)


We are currently seeking to fill a Bi-lingual Administrative Assistant position for our Head Office in Markham, Ontario.


Key Duties and Responsibilities:


Duties and Responsibilities

  • Assist and provide administrative support to Executive Director and Affiliates
  • Research, compose and type various internal and external correspondence, reports, emails
  • Create and send out email communications to Affiliate members
  • Website updates
  • Prepare meeting materials and distribute accordingly
  • Contact venues to arrange space for National and Affiliate events
  • Event logistics
  • Set up and manage registration for all events
  • Prepare Annual General Meeting packages for National and Affiliates
  • Develop, maintain and update Board policy manuals, contact lists and orientation manuals
  • Prepare expense claims for processing
  • Process membership invoices, renewals and new applications as required
  • Back up to Administrative Coordinator
  • Respond to inquiries about membership and the association
    • Maintain an effective filing system (hard copy and electronic files)
    • Minute taking – National and Affiliate Board Meetings
    • Available to travel for meetings
    • Available to work extra event hours outside business hours.
    • Other administrative duties as assigned by the Executive Director
  • Coordination of articles for quarterly magazine



  • Relevant education and two years of experience
  • Bi-lingual in both oral and written in French and English
  • Effective communication skills (verbal and written)
  • Proven MS Office proficiency (Word, Excel, and Powerpoint) required
  • Strong organizational and time-management skills
  • Ability to handle multiple requests (internal and external) and prioritize in a timely manner
  • Ability to work alone and manage the office when other members of staff are involved in meetings or away from the office
  • Proven record in ensuring confidentiality, integrity, professionalism and diplomacy at all times
  • Proven well-developed customer-service focus
  • Demonstrated ability to work both independently and collaboratively within a small, team environment
  • Excellent critical thinking skills with the ability to think independently to proactively anticipate the needs of the senior team
  • Must demonstrate high initiative and efficiency with accurate attention to detail
  • Demonstrated good attendance record with the ability to maintain this same standard

Submission Requirements

Individual candidates responding to the advertisement are requested to provide the following:

  • Cover letter with salary expectations
  • Resume

Submit resumes to:

Sheila Lennon, CAE

Executive Director


Submission Deadline: Friday, April 27, 2018


Only candidates selected for interviews will be contacted.