Administrative Coordinator

You’re a gifted administrator who gets energy from personal interactions.

You are ready for a new challenge, and you’ve got a few things you want in your next role:

  • Variety in the work you do and the people you deal with each day
  • Rewarding work that makes a difference in the lives of others
  • A chance to build your career and your confidence

Look no further. This is the job for you.

We’re the Heating, Refrigeration, and Air Conditioning Institute of Canada (HRAI), and for the last 50 years, we’ve been the voice of the Heating, Ventilation, Air Conditioning and Refrigeration (HVACR) industry to government and other audiences. We provide education, training and certification to meet technical standards and help HVAC and Refrigeration technicians improve their careers. We also help our member companies improve their bottom line through our Member Advantage Programs.

We support our Members as they gather in Chapters to build community, and learn about industry developments together. We also promote our industry to jobseekers and people looking to start their careers.

That’s where you come in.


Administrative Coordinator

This is a support role that will have you working closely with two key groups: our 16 chapters around Ontario, and our Careers Committee.

Our Chapters are run primarily by volunteers, so there are gaps that often arise. Sometimes volunteer numbers get low, or volunteers are overworked. Sometimes the skills the current volunteers have don’t match what’s needed, so they need some training and support. Your job will be to discover the challenges facing these chapters need, and help them overcome them. You’ll be interacting with many people each week, and visiting chapters periodically.

Your resourcefulness, creativity, and communication skills will serve you well in this role. Our members will appreciate the support you bring. When you’ve helped a chapter through key challenges, you’ll feel the reward of knowing you’ve made a long-lasting difference in the lives of the members.

Our Careers Committee runs a few advertisements and initiatives each year. Committee efforts will stay on track because of your administrative skills, and ability to coordinate volunteers. If you have any design interest or skills, that will certainly come in handy.

So overall, you will:

  • Speak publically at meetings, which involves presenting, leading, and offering your opinion in discussions
  • Maintain a “speaker database” and act as a “speaker booking service” for chapters that need it
  • Share best practices, ideas and concepts among the chapters
  • Maintain and add to existing resource kit for chapters (marketing tools, administration forms, governance tools)
  • Prepare agendas, minutes, attend and administratively support the Ontario Regional Council meetings (Chapters)
  • Prepare agendas, minutes, attend and administratively support Careers Committee meetings
  • Recruit volunteers for chapters, committees, councils and initiatives

Working at HRAI

This is a full-time, permanent position working in our modern office in Mississauga, near the intersection of highway 401 and 427. You’ll have flexibility to start your day between 8am and 9am. You’ll also get lieu time when you are out in the evenings for occasional meetings or events. There is some travel, around 10% and only in Ontario, so you’ll need your license and access to a reliable vehicle.

Salary will be between $38,000 and $42,000, depending on your experience. We offer benefits, RRSP matching after 2 years at 5%, and you’ll get your birthday off after your first year here.

We take good care of our people. We know that providing a good work/life balance means a happier team, and better results. Our team is welcoming and helpful. You’ll enjoy coming to work, and you’ll have every opportunity to succeed as you grow your career here.

If this sounds like the job you’ve been looking for, we can’t wait to hear from you!


Here’s our list of must-haves:

  • 1-3 years of experience in an administrative role
  • Experience with meeting administration (planning, taking minutes, issuing notes)
  • Valid driver’s license and access to a reliable vehicle
  • Degree or diploma in administration or a related field
  • Experience using Microsoft Word, Excel and PowerPoint for document creation and data entry
  • Experience using Outlook for emailing and scheduling

Anything on this list would be considered an asset:

  • Experience working in an Association or Not-for-Profit environment
  • Experience coordinating and/or recruiting committee volunteers
  • Any experience in graphic design


How to Apply

If you are interested in applying to this role please click the following link:

Our online application will give you the option to apply to this role as a complete person – not just a resume. The application will assess your qualifications, personality traits and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you'll receive an email inviting you to log in and view your assessment results.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us with the “Help” button in the application.

We will review applications as they are received, with priority given to those who complete the full assessment. We look forward to hearing from you.