Executive Administrator

REIC is looking for a dynamic individual to join their team!  The position of Executive Administrator reports to the CEO and the EVP.  Provide primary administrative support to the CEO and EVP and be a resource to the Board of Directors.  Provide secondary administrative support to Departments and Committees/Task Forces.

Major Responsibilities of Position:

• Assist CEO and EVP in all administrative matters which includes but are not limited to:
  • Preparing general correspondence
  • Co-ordinate member communications related to governance (i.e. nominations, bylaws and Annual General Meeting).
  • Provide support to strategic planning process (i.e. attend staff meetings, take notes, update plan and provide reminders to senior staff).
  • Provide Notices of Meetings and draft agendas for Board Meetings and for Committees/Task Forces as assigned
  • Attend and prepare minutes for Board and Annual Meetings and for Committees/Task Forces as assigned
  • Assist with planning and execution of Staff Development Day and Staff Christmas Party.
  • Reconcile Corporate Credit Cards monthly.
  • Liaise with REIC’s office building Facility Manager as needed.
  • Switchboard relief as per phone schedule
  • Other Duties as required

• Travel and accommodation sourcing and booking:
  • For CEO and EVP
  • For Board Members for in person meetings
  • For other staff as directed by CEO.

• Develop and implement process to ensure time sensitive communications involving governance, compliance, contracts, meeting and outreach to stakeholders are met:
  • Ensure policy and director manuals are updated in a timely fashion
  • Track and update trade-marks
  • Contract renewal dates
  • Professional Standards and unauthorized use cases.

• Assist EVP with Corporate Development / Outreach efforts:
  • Research points of contact for organizations to arrange meetings to promote REIC programs
  • Follow up with individuals as directed by EVP
  • Customize presentation packages
  • Scheduling meetings

Qualifications:

• A minimum of 2 years working in an administrative capacity.
• Excellent knowledge of MS Office
• Proficiency in English
• Exemplary planning and time management skills
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality

Working with a non-for-profit association or board is highly desirable.  

Recent graduates of a post secondary non-profit program will also be considered.

Key Competencies:

• Team work
• Communication
• Adaptability
• Reliability
• Integrity
• Initiative
• Problem solving
• Organizing
• Friendly
• Time Management

Must be able to legally work in Canada and have access to a reliable vehicle.