Administrative Assistant & Bookkeeper

Job Location: Mississauga, Ontario

Job Type: Administrative / Accounting

Duration: Permanent Full Time

Salary/Rate: Open

Number of Positions Open: 1

Start Date of Employment: ASAP

Posting Date: 17-Sept-2018


Company Information:

The Surety Association of Canada is the national trade advocacy organization that was formed in June 1992 to act as “The Voice of Surety in Canada”. Our membership consists of major construction bonding companies along with members from the insurance brokerage community, legal fraternity and other industry related entities. The combined business of our member surety companies comprises 97% of all surety premiums written in Canada. 

Job Description:

We are looking for a responsible Administrative Assistant and Bookkeeper to perform a variety of administrative, clerical and accounting tasks in a small but fast-paced business environment. Duties will include providing support to our senior staff across the country, assisting in daily office needs, maintaining accounting books and records and managing our company’s general administrative activities.

Responsibilities will include:

  • Answering and directing phone calls
  • Organizing and scheduling appointments
  • Liaising with members and stakeholders across the country
  • Distributing postal mail, email, correspondence memos, communications
  • Operating and maintaining the associations accounting systems on QuickBooks® including:
    • Preparing and distributing invoices (i.e. membership, events, etc.)
    • Maintenance of Accounts Payable (cheque preparation) and Accounts Receivable (collections)
    • Reconciliation of bank accounts
  • Developing and maintaining a filing system
  • Ordering office supplies and research new deals and suppliers
  • Maintaining contacts lists, including the accounting and membership databases
  • Providing support and coordination of registrants for the Associateship in Canadian Surety Bonding Program
  • Booking travel arrangements where required


The successful candidate will demonstrate:

  • Proven experience as an administrative assistant in a small business. Experience in a non-profit trade advocacy organization would be preferred but is not essential
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment (i.e. printers, photocopier)
  • Proficiency in MS Office (MS Excel and MS Word, in particular)
  • Proficiency in small business accounting systems, specifically with QuickBooks® experience is required
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills with a focus on providing superior customer service
  • Strong organizational skills with the ability to multi-task

The ability to conduct business in both official languages would be considered an asset.

Interested candidates should forward a resume via email to:

Contact Information

Surety Association of Canada
Steven Ness, President

We thank all applicants for their interest; however, only those selected for an interview will be contacted. No phone calls please.