Financial Administrative Coordinator

When doctors, engineers, real estate brokers, or physiotherapists need help, they turn to their professional associations for the expertise and resources they need to solve their challenges. But who do those associations turn to when they need a hand?

Incorporated in 1962, the Canadian Society of Association Executives (CSAE) is Canada’s only member-based not-for-profit organization committed to delivering the knowledge, resources and environment to advance association excellence. CSAE, also known as an “association of associations,” offers robust networking and learning opportunities, including an education program leading to the Certified Association Executive (CAE®) designation. With a current membership of approximately 3,000, CSAE operates through its central office in Toronto and seven regional networks from coast to coast.

The future of associations in Canada is evolving, and CSAE is leading the way.

Now, we need your help to do that.

We are looking for a highly motivated professional with exceptional organizational skills and a genuine passion for people. That individual who wants to deliver best in class programs and services to association professionals.

If you’re looking for a position that offers the freedom and autonomy to drive lasting change in a national organization, and for thousands of associations across Canada, your search ends here.

As our Financial Admin Coordinator, you’ll be responsible to maintain our financial records, including purchases, sales, receipts and payments, in addition to ensuring legal requirement compliance.  In addition, you’ll support some of the administrative needs of the office including ensuring inventory of office supplies, mail management, etc.  Confidentiality, excellent organizational skills and accuracy are important qualifications, as well as excellent customer relations and the ability to communicate clearly. You’re a skilled multi-tasker who is reliable and committed to consistently meeting deadlines.  We’re looking for someone who reflects our values, is adaptable, open to change and a true collaborator and team player.   

CSAE is in a period of evolution. We are updating our current technology to serve our members better and set a new standard for operational excellence. You’ll take a progressive, forward-thinking approach, and play a critical role in helping lead the way.

We’re looking for someone with excellent organizational skills, a keen attention to detail and a positive attitude.

Day to day here’s what you’ll be doing:  

• Checking and verifying source documents such as invoices, receipts, etc.
• Allocating and posting financial transaction details.
• Reconciling and balancing all accounts.
• Drawing up financial statements (trial balance, income statement, balance sheet)
• Tracking and maintaining inventory records.
• Maintaining and documenting internal control systems and procedures.
• Managing accounts payable and accounts receivable.
• Preparing cheques, payments and bank deposits.
• Preparing and processing payroll.
• Complying with relevant reporting requirements (GST/HST, WSIB, EHT).
• Assisting with budget preparation and annual audit.
• Maintaining complete filing system to support records.
• Supporting administrative needs of the office, including inventory supply, mail management, equipment troubleshooting and liaising with building management.   

CSAE is building for the future, and we want you to be a part of it.

Working with CSAE  

This is a full-time, permanent position, offering a competitive compensation and benefits package depending on experience and 2 weeks’ vacation to start (plus the week off between Christmas and New Year’s).  

Our core office hours are 9am to 5pm, although you’ll enjoy a flexible work environment.  

You’ll find our office right in the heart of downtown Toronto, which means you’ll be close to everything the city has to offer. It also means getting to work will be easy no matter where you’re coming from. There may be limited travel involved throughout the year for annual conferences.

As part of our talented and hardworking team, you’ll enjoy a fresh, fun dynamic working with a close-knit team of 14. Our work culture brings everyone together, with a large degree of collaboration and teamwork, and a commitment to excellence that inspires everything we do.

Qualifications

• Degree/diploma in Accounting
• Five years’ experience working in accounts payable and receivable, general ledger, payroll and payroll reports
• Solid understanding of bookkeeping and accounting payable/receivable principles normally acquired through post-secondary diploma/degree in accounting
• Strong knowledge of generally accepted accounting principles
• Proven ability to calculate, post and manage accounting figures and financial records
• Hands-on experience with spreadsheets and MS Office, Sage or QuickBooks
• Strong verbal and written communication skills
• Customer service orientation and negotiation skills
• Experience in services related to payroll such as managing payroll and submitting payroll taxes
• Strong understanding of business and income tax worksheets and computations
• Experience in providing administrative support in an office environment
• Bilingualism (English/French) is an asset

How to Apply

Please email resume to Rhonda McIntyre, Director, Finance & Corporate Services, rhonda@csae.com.

We strive to build diverse teams that reflect the community, and encourage applications from underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with disabilities.  If we can make this easier through accommodation in the recruitment process, please contact us.